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Email E. Dennis Bridges, CPA

Category: Uncategorized

How Does Combining a Vacation with a Foreign Business Trip Affect the Tax Deduction for Travel Expenses of a Self-Employed Individual?

Article Highlights:

  • Primarily Business
  • Primarily Vacation
  • Special Circumstances
  • Foreign Conventions, Seminars and Meetings
  • Cruise Ships
  • Spousal Travel Expenses

 

Note: effective for years 2018 through 2025, the Tax Cuts and Jobs Act of 2017 suspended the deduction of miscellaneous itemized expenses that must be reduced by 2% of the taxpayer’s adjusted gross income. Employee business expenses, including travel expenses, fall into this category. Therefore, this discussion only applies to self-employed individuals for years 2018-2025.

When a self-employed individual makes a business trip outside of the U.S. and the trip is 100% devoted to business, all of the ordinary and necessary business travel expenses are deductible, just as if the business trip were within the U.S. On the other hand, if the trip also incorporates a vacation, special rules determine the deductibility of the travel expenses to and from the destination; when the other business travel expenses, such as lodging, meals, local travel and incidentals, can be deducted; and when they must be allocated. So, whether you are just visiting one of our neighboring countries or traveling to Europe or even more exotic locales, here are some travel tax pointers:

Primarily Vacation – If the travel is primarily for vacation and only a few hours are spent attending professional seminars or meeting with foreign business colleagues, none of the expenses incurred in traveling to and from the general business location are deductible. Other travel expenses must be allocated on a day-by-day basis, and only the business portion is deductible.

Primarily Business – If the trip is primarily for business and meets one of the conditions listed below, the expenses incurred in traveling to and from the business destination are deductible in full (same as for travel within the U.S.).

  • The travel outside the U.S. is for a period of one week or less (seven consecutive days, excluding the departure day but including the day of return). In addition, all other ordinary and necessary travel expenses are fully deductible.
  • Less than 25% of the total time outside the U.S. is spent on non-business activities. In addition, all other ordinary and necessary travel expenses are fully deductible. (If 25% of more of the total time is spent on non-business activities, a day-by-day allocation of all travel expenses between personal and business activities is necessary and only the business portion is deductible.)
  • The individual incurring the travel expenses can establish that a personal vacation or holiday was not a major consideration. In addition, all other ordinary and necessary travel expenses are fully deductible.
  • The taxpayer did not have “substantial control” over arranging the trip. (For self-employed taxpayers, who would generally have substantial control over the trip arrangements, this provision likely won’t apply.) In addition, all other ordinary and necessary travel expenses are fully deductible.

When determining what constitutes business and non-business time, business days include: days en route to or from the business destination by a reasonably direct route without interruption; days when actual business is transacted; weekends or standby days that fall between business days; and days when business was to have been transacted but was canceled due to unforeseen circumstances.

Non-business days are days spent on non-business activities as well as weekends, holidays and other standby days that fall at the end of the business activity, if the taxpayer remains at the business destination for personal reasons.

Foreign Conventions, Seminars or Meetings – Tax law does not permit a deduction for travel expenses to attend a convention, seminar or similar meeting held outside of the North American area unless the taxpayer establishes that:

  • The meeting is directly related to the active conduct of the taxpayer’s trade or business, and
  • It is “as reasonable” for the meeting to be held outside of the North American area as it is within the North American area.

The IRS defines “North American area” quite broadly and includes not just the U.S., Canada and Mexico, as you would expect, but also Bermuda, several countries in the Caribbean basin, U.S. possessions such as American Samoa and other Pacific island nations, and some Central American countries as well.

Cruise Ship Conventions – In order for a taxpayer to deduct the cost of attending a convention related to his or her trade or business on a cruise ship, the ship must be a U.S. flagship, and all the ports of call must be within the U.S. or its possessions. In addition, the maximum deduction is limited to $2,000 per attendee. Substantiation requirements include certain signed statements by both the taxpayer and an officer of the convention sponsor.

Spousal* Travel Expenses – Generally, deductions are denied for travel expenses for a spouse, dependent or employee of the taxpayer on a business trip unless:

  1. The spouse is an employee of the taxpayer, and
  2. The travel of the spouse, etc., is for a bona fide business purpose, and
  3. The expenses would otherwise be a deductible business travel expense for the spouse.

*These rules also apply to a dependent or employee of the taxpayer.

Since a spouse, dependent or other individual who is an employee will be denied a deduction for business travel expenses in years 2018 through 2025, condition #3 can’t be met. This means that “spousal” travel expenses won’t be deductible for years 2018 through 2025.

However, the law allows a deduction for the single rate for lodging on qualified business trips, and frequently, there is no rate difference between one and two occupants. Thus, virtually the entire lodging expense for an accompanying spouse will be deductible. When traveling by car, the law does not require any allocation because the spouse is also traveling in the vehicle. Thus, if traveling by vehicle, the entire cost of the business-related transportation would be deductible. This would generally also apply to taxis at the destination.

As you can see, determining the tax deduction for a foreign business trip of a self-employed individual that is combined with a vacation can be complicated. If you need additional tax guidance or help planning such a trip, please give this office a call.

Student loans — YECH!

As a general rule, most debt isn’t helpful to you. In fact, I could probably state that more clearly: debt can be a massive load on your financial future.
And, of course, that is especially true of student loans.
Now, much can be written about the explosion of student loan debt over the last decade (and has), but today I wanted to throw out an idea to you, if you carry these kinds of loans. It’s perhaps a “dangerous” idea, but it is the kind of financial thinking that, when followed, can build habits of wise investment and careful risk-taking that often mark a wealthy, successful life.
But before I get there, a quick follow-up to my note from last week.
I wrote about optimizing our mental machine, and keeping clear of the dogmatic opinion-sharing so prevalent on social media and outlet media.
But I’m also reminded of that old Abraham Lincoln quote: The mind is like a parachute; it functions best when open.
(Yes, I know Lincoln didn’t actually say that.)
In their excellent book, Think Like a Freak, best-selling “Freakonomics” authors Steven Levitt and Stephen Dubner wrote about the rising phenomenon of dogmatism — and how it significantly hampers our ability to see solutions to problems very clearly.
In my opinion, there are many serious problems in our culture. Many people are being abused, repressed and victimized.
But shouting, lecturing, militarizing and browbeating won’t get us there. While social media can certainly play an important hand in bringing attention to, and opening dialogue on, some of these situations and issues, let’s be careful to maintain a tone with one another that is respectful and open to the validities in others’ thoughts.
In other words, let’s all pour a small bucket of ice water over our heads around some of our cultural hot topics — and be sure we’re listening first and speaking last, shall we? Myself included, for sure.
Now, let’s talk about student loans and investments…
Dennis Bridges’
“Real World” Personal Strategy Note
A “Dangerous” Financial Strategy That Isn’t So Dangerous
“Go confidently in the direction of your dreams. Live the life you have imagined.” – Henry David Thoreau
The media is certainly good for this: bringing awareness to the rising, crushing wave of student debt. In fact, the average student in the Class of 2016 has $37,172 in student loan debt. And while this is a big number, it doesn’t have to cripple your financial future.
In fact, some students may be better off not taking their parents’ advice on how to get out of debt. Because unlike many other forms of debt, student loans are usually best when paid as slowly as possible.
Yes, as I said previously, almost all debt is bad. But, there are two areas in which this general rule is not as hard-and-fast: home mortgages and student loans. Wise financial stewards can, in fact, use these types of debt to their advantage.
Graduated students are often told that they need to discharge their student loan debts as early as possible so that they can start building real wealth. Make extra payments, and the process accelerates. So, is that always the best strategy?
Well, it depends. You see, if you’re careful, you can take advantage of a financial principle that can help you make later financial decisions: “the spread”.
You see, the lower the rate of interest on your loan and the higher the average market return (as now, when the market is, in fact providing excellent returns), the more it makes sense to invest your extra dollars instead of paying down on your loan. The difference between a debt and investment rate is known as the “spread.” for example, if market rate of return is 11% and the interest on your student loan is 4%, then, the “spread” is 7% (11% minus 4%).
Let’s look at this in the real world. Madison and Tim each have $20,000 in student loans which are to be paid over 10 years at 4% interest. Tim pays his monthly payments of $202 plus an extra payment of $100 extra so he can clear that debt ASAP. Which, because he makes those extra payments, he’s out of debt in six years, instead of ten. No more debt now, and Tim actually invests the full $302 per month that he had been putting towards his debt. Ten years after graduating, Tim has paid off his school debt and his investments have grown to $16,728.
Madison does it differently. Instead of paying extra on her loans, Madison pays only the minimum amount of $202. And now, she ALSO puts $100 per month (that she could have used to make extra payments) and she wisely invests it. She does this for ten years. But, when you look at the math, her investments have grown to $21,700, beating Tim’s return by $4,972.
I’ve written before about “the time value of money”, and this is a sterling example. That’s because, in Madison’s case, instead of making extra payments as Tim did, she invested her money for a longer period of time.Tim’s four years of investment (even with a larger sum), can’t beat Madison’s TEN years of (smaller) investments, because she harnessed the power of compounding interest.
Oh, and there is one additional reason students might consider this: Student loan interest, like home mortgage interest, is still tax deductible (which of course, you KNOW I love). Even under the new tax law, there is a tax deduction of up to $2,500 for student loan interest (as long as you meet some basic requirements). The tax code is, in effect, helping to subsidize the cost of your loan. The faster you pay down principle, the faster you lose your tax deduction, which is one more reason that paying just the minimum may be the best option for some. And, with the savings from your tax deduction, you have more money to invest at higher rates of return.
So, yes, this is a “dangerous” strategy. And you should look at the numbers for YOUR situation. The smaller the spread between your loan interest rate and the average market return, the less appealing this strategy becomes.
Plus, there are other important cases to be made, of course, for working to be debt-free as quickly as possible, especially from a mental standpoint.
Here’s the critical component of this strategy: you must save and invest your money. If you don’t invest the extra money (and you simply spend it), you would have obviously been better off putting your extra dollars toward the repayment of your loan.
So, consider this carefully. Research your loans, your rates. Make sure you have an emergency fund, don’t get saddled by credit card debt, and make sure you are handling other financial basics.
But remember: one of the greatest strategies to building wealth is TIME. Start investing as early as possible, do it smart … and don’t get scared by “conventional wisdom”.

We Love Sharing Good News: A Happy Tax Story

Here at Team Bridges, we love cutting income taxes for
you, just so you can keep a LOT more of your hard-earned
money.

And we also love helping individuals and businesses
that have run afoul of the IRS, for whatever reason. We
make no judgement of anyone that requests our help,
because, well, nobody is perfect.

Very often people end up in trouble though no fault of
their own. And occasionally, we get referred a case where
someone purposely caused trouble for a taxpayer.

We mentioned this case recently, and we are
proud as a peacock to tell you the result.

First, the details:

Our client is a business owner. He had an
ex-girlfriend, to whom he was paying child
support.

She got greedy and took him back to court for
additional child support. However, when we prepared his
current 4 years of tax returns, a different picture
emerged.

They would have resulted in a decrease in child support
if she followed through.

His ex-girlfriend went into a rage.

To get even with our client, she set fire to
the shed at his home that contained all of his tax
records.

That was bad enough. But, then she did the
unthinkable.

She made a fraudulent whistle-blower call to
the IRS, telling them that he had substantially understated
his income for 2013 through 2016. And that he had no
documentation whatsoever.

He contacted us and shared this disgusting chain of
events. When he forwarded the audit letter to us from the
IRS, it was obvious to me that this was a
whistle-blower audit.

They wanted documentation for
everything!

After disallowing all his business expenses for
all four years, they had him owing $161,000.

He had precious few records that we were able to get
from third party sources.  Nonetheless, we appealed their proposed
assessment, which required the most creative,
outside-the-box effort that we have ever made in appealing
an audit assessment.

This was truly a team effort.

We were hoping for at least a modest reduction in the
fat tax bill they had saddled him with, from his ex’s
horrific actions.

When we received the reduction notice from IRS, we were
almost afraid to open it, knowing that it was very possible
they made no reduction at all.

We couldn’t believe our eyes:

They cut his IRS bill down to $66,000! A huge
cut of more than $95,000!

There were tears of joy around our office. Okay, I
admit, I got choked up too.

When Sierra reached our client to give him the
amazing news, it was as if the weight of the world has been
lifted from his shoulder!

And there’s even more good news — we can
now appeal for an even further reduction!

We are seriously hoping to get the ultimate settlement
down to maybe $24,000 or even less. And this final amount
he can actually pay over several years.

Our entire team is basking in the joy and
satisfaction of restoring one person’s hope. And
transforming his life.

It’s at times like these that we
know we’re where we’re meant to be…

Restoring people’s lives, their finances and
most of all, their hope.

Who do you know that’s hanging on by the barest of
threads?

Chances are, you know someone that’s trying to feel
their way through a broken relationship, a substance issue
or even cancer, or a severe financial hardship.

If we can help one of your friends with a
severe (or minor) IRS problem, or just offer a word of hope
and encouragement, we’d love to help!

Four Good Reasons To Give, No Matter The Tax Deduction

“When in doubt as to what you should do, err on the side of giving.” – Tony Cleaver

As often is the case, when I tell someone my profession this around time of the year, I get cornered for tax tips and advice.

Here’s what I WOULD respectfully suggest to the Scrooge of Giving: four good reasons why you should strongly consider giving money to your favorite charity, right now — regardless of the tax deduction or even the impact the money will create…

1. Your heart changes.
Studies show that when individuals spend money on gifts for friends or charitable organizations, their happiness increases — while those who spend on themselves get no such boost. Even Scrooge can agree that everyone wins.

2. You’re likely to just blow it on something dumb anyway.
As pious as you are, there’s still extra money in your budget somewhere. Create a budget for charitable donations, then take some of your extra money (each month or each year) and donate it to your favorite cause. Use your spending money to make a difference instead of spending it on Brookstone junk you’ll use just once. And if you think you don’t have enough, take that extra 2% you’ll be earning next year and put that toward a charity fund. For someone making $100,000, that’s $2,000.00!

3. Face it: If you don’t help now, you never will.
Don’t pretend that instead of giving money, you’re going to donate time. When was the last time you volunteered at a soup kitchen? Don’t let your mind fall for this trick. Send the money now or you’ll end up giving nothing.

4. Be a leader, not a follower.
This is the biggie, in my opinion, and perhaps the most important. There’s something intangible that happens in your psyche when you cut a big (or relatively big) check to someone in need, or to a charity organization. You feel more powerful — more dynamic. You signal to your own soul: “Money doesn’t rule me. I have more than enough, so much more than enough that I’m giving it away.” Then, of course, something special often happens: more money seems to find itself in your hands.

I’m not advocating a mystical pay-it-forward scheme or weird “prosperity-style” theology; I’m simply making the observation over years of being a student of how money works. And, perhaps ironically, it just seems to find itself in the hands of those who give it away.

Resisting Financial Automation

What if we thought differently about autopay?
What if we were to take a moment to consider the consequences of so much convenience, not just with scary robots intersecting our daily lives, but for the sake of what it might be doing to our pocketbooks?
Small business owners and those with more complicated incomes know what it is to write checks for quarterly taxes, and, I believe, they tend to have a deeper sense for what they are paying, as a result.
In fact, I think our country would be a different place if everyone had to write a personal check and send in their taxes like this. If people really saw what they pay (or don’t pay) I think they would feel differently about their tax burden.
This is a common refrain among certain political observers — but it has me thinking about what it might mean for YOUR family, Dennis  …
In fact, this is part of the genius of financial guru Dave Ramsey’s “envelope system” for family budgeting (whereby you place cash into specified envelopes, and pay only as much cash as remains in the envelope for different budget categories). “Automating away” our obligations can lull us into financial slumber.
Which is why I now propose that you REMOVE automation from certain checks that you write each month. (Again, this is aside from automated savings, as I’ve previously discussed.)
Now, allow me to interject a word of caution: The only danger to this approach is that you run the risk of focusing too much on scrimping pennies. I certainly advocate wise budgeting, but it’s important to remember that thinking overmuch about saving money can constrict your mind away from important “risks”, which can often be worth taking — like starting that business, making a new investment, etc. Don’t let this technique keep you from expanding your financial mindset.
So, here are a few suggestions for what you might DE-automate, for the sake of personal clarity:
1) Just once, receive your paycheck in cash (instead of ACH’d), or cash the full amount when you receive it. Because, have you ever HELD one paycheck’s worth of money before?  It’s really hard to fully comprehend how much you’re bringing in until you physically feel those stacks of $20s in your hand. I can guarantee you it’s a lot harder to spend it when you’re seeing it in person rather than online.  And it hurts frittering it away more, too.
2) Pay your mortgage manually. Feel the burn of this large check, every time you write it. It will trickle into how you think about the other bills which you pay such that even if this is the only bill you take off of “auto-pay”, you’ll be wiser with your remaining funds each month.
3) Only purchase vehicles for cash. If you had to pay outright, wouldn’t you end up with a cheaper car? Probably. Just because many are used to setting up loans and payments for vehicles, does NOT mean it’s wise — in fact, this is one of the primary markers for the “quiet millionaires” (those who are getting ahead financially, even on relatively smaller salaries). Yes, your pride might suffer when you’re not rolling around in a 2018 Audi … but considering the real cost of that vehicular pride-booster does wonders for calming your egoistic tendencies.
In short, paying in cash (or with a manual check) helps you to consider the following questions:
* Is this ____ still WORTH it?
* Is there a way I can cut it down a bit?
* What’s the best way to pay for it right now? (c/c, check, cash?)
Again, some of this could literally take seconds, but the point of it all is that you STOP to think about it. With automation, you don’t get the “ping” every month because it’s already doing the thinking for you.
You’ll learn a LOT more about the financial “you” this way than you would otherwise, I’m certain.
It’s really about paying closer attention.
And we could all use more of that in our lives.
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Latest Posts

  • Looking Ahead to 2019 Taxes
  • How Does Combining a Vacation with a Foreign Business Trip Affect the Tax Deduction for Travel Expenses of a Self-Employed Individual?
  • Student loans — YECH!
  • We Love Sharing Good News: A Happy Tax Story
  • Four Good Reasons To Give, No Matter The Tax Deduction
  • Resisting Financial Automation
  • What to Do When You’re A Saver and Your Spouse is a Spender (or Vice Versa)
  • Making Money Work In a Marriage
  • Tax Tips for First Time Return Filers
  • Ill-gotten Gains

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